How much does digitalising a company cost? How to read the quote

What does the price of digitalisation depend on?

Two companies with the same turnover can receive very different quotes, because the price doesn't depend on size: it depends on what needs doing. These are the items that really move it.

• How many processes you digitalise. Automating appointment reminders is one thing; redoing diary, quotes, invoices and inventory together is another. Every added process adds analysis, development and training work.
• How you work today. If your data already sits in tidy sheets, the start is quick. If it's on paper, in different files for each person or only in someone's head, collection and clean-up work comes first.
• The tools you already use. If the new system has to talk to existing programs, an integration is needed: extra work at the start, but it removes double data entry forever.
• The data to migrate. Years of archives, with duplicates and mixed formats, take longer than a clean client list.
• The people to train. Digitalisation works if the people doing the work actually enjoy using it: training isn't an extra, it's part of the project.

Which items make up the quote?

A well-made digitalisation quote reads item by item. These are the ones you should find in it, in an order that is also the sequence of the work.

1. Process analysis. Someone has to look at how you really work: where requests come in, where delays pile up, which steps are copy-and-paste in disguise. With us this part, together with the quote, is free.
2. The software. It can be a ready-made management system, paid as a monthly subscription, or custom software built around your processes, paid once. The choice depends on how standard your way of working is.
3. Automations. Reminders, payment chasers, reports and emails that go out on their own: often the part with the fastest payback, because they remove repetitive work immediately.
4. Data migration. Moving clients, price lists and archives from the old system (or the sheets) to the new one, with the clean-up needed to avoid importing the mess as well.
5. Training and hand-holding. A hands-on session for the people using the tools every day and someone to write to during the first weeks.

How much does it cost, in practice?

We're among the few who publish prices, so here too are the indicative figures, the same ones you'll find in our quote calculator: custom software starts from €1,000 upwards, automations have a variable price because they depend on how many processes you touch and which tools you already use, ready-made software is paid as a monthly subscription. These are honest indications, not promises: the exact figure can go down or up, and arrives as a free written quote.

Then there's the cost no quote shows: the cost of not digitalising. A useful exercise is to note for one week the hours spent retyping data, hunting for information and chasing payments. If it's 4 hours a week, over a year that's about 200 hours: multiply them by what an hour of your work is worth and you have the real benchmark for any quote.

Where should you start?

From the process that hurts most today. For many businesses it's one of these three: appointments missed for lack of a reminder, payments chased by hand, or the shared spreadsheet that has become the whole company's archive. For that last case we wrote a dedicated guide: from Excel to a management system.

The key is not to upend the people doing the work: digitalisation done well changes the tools, not the people. You introduce one piece, run it until it feels obvious, and only then move to the next. Artificial intelligence enters the same way: not as a revolution, but as help on precise tasks, once the data is already in order.

How do you read a digitalisation quote?

When the quote arrives, before looking at the total check these points: they say a lot about whoever wrote it.

• Is every item listed separately? Software, automations, migration and training should each have their own price. A single total doesn't let you choose what to do now and what to postpone.
• Are recurring costs declared? Subscriptions, fees and renewals belong in writing before you sign, not discovered in year two.
• Do data and access stay yours? Archives, accounts and passwords should be in your name from day one, so no supplier can hold you hostage.
• Is training included? A tool delivered without training is a tool that won't be used.
• Does it say what is NOT included? It's the most honest item of all: if it's missing, surprises come later.

If you want a price idea before even talking to us, our quote calculator is public, with indicative figures and yearly costs declared. And if we're not the right choice for your case, we'll say so: we openly wrote when not to choose us.

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